The Application must be turned in with the deposit (if applicable) during normal business hours (Monday through Friday, 8:30 am to 4:30 pm, excluding holidays).
Applications for exclusive use rentals must be received by the Department no less than 30 days prior to the desired rental date. Reservation requests are approved on a first come, first serve basis. The Department will notify the reservation applicant within 48 business hours and inform of availability.
If the desired rental date is not available, the Department will offer another available option. If other dates are unable to be agreed upon, the Department will cancel the application process and return the application deposit (if applicable; may take up to three weeks to process).
A $150 security deposit is required at the time of the application submission. The security deposit will be refunded within three weeks of the event, unless the pavilion and grounds were not returned to their original condition or damage has occurred.
If the desired rental date is available, the fees below must be paid within seven calendar days of receiving notification from the Department. If the full rental payment is not received within seven calendar days of this notification, the Department will cancel the reservation. Once the payment is received, an approved Rental Contract will be provided to the Contractholder.
Reservation applicant must be at least 21 years of age. The contractholder must be on-site, with the approved Rental Contract, for the duration of the permitted activity. The contract must be shown to park personnel upon request.
Depending upon the type and size of the requested rental, applicants may be required to furnish a valid copy of a Certificate of Liability Insurance prior to final contract approval. Applicants who do not possess liability insurance will be provided information for a company that will offer liability insurance at the applicant's expense.
Anything rented or acquired from an outside vendor/company/business (e.g. bouncers/inflatables, snack machines, caterers, etc.) must have prior approval from KCPR and may require proof of liability insurance from said vendor/company/business. Failure to obtain prior approval or proof of insurance may result in denial of the rental request and or forfeiture of security deposit.
Contractholders are responsible for the repair and replacement of any damage incurred to County property during the permitted activity and cleanup of the area utilized. Failure to do so may result in additional charges and threat future use.
Trash Removal: The department will hold the contractholder responsible for the removal of all paper, cans, food, etc. used or deposited during the event. Refuse must be in trash bags and placed inside or next to waste receptacles.
In accordance with the requirements of the Special Event Recycling Program (SERP), should any rental expected to have 200 or more persons in attendance, and serve food or drink, will be required to, at the contract holders' cost, provide recycling for the following items:
The contractholder is responsible for all guests who attend the event and for maintaining orderly conduct among all persons attending the permitted activity. Inappropriate or indecent conduct, harassment and/or language is strictly prohibited.
All applicants will be required to sign an agreement indemnifying and holding Kent County, its elected officials, employees, and other workers harmless from and against all loss, costs, expense, damage liabilities, or claims, etc.
The contract holder is not permitted to collect admission fees or to sell any merchandise, articles or other items, including food and beverages, without a permit specifically authorizing such activity.
Cancellations must be received by the Department, during normal business hours, at least seven calendar days prior to the event to qualify for a full refund, minus a $5 processing fee. Failure to do so will result in the forfeiture of 50% of the rental fee (the full application deposit will be refunded; if applicable).
Any changes (i.e. time, date, capacity, etc.) must be made at least seven calendar days prior to the event, and all changes are subject to approval by the Department.
These rules and regulations are not all inclusive. Please refer to the Rental Application or contact KCPR staff for additional regulations.
KCPR reserves the right to cancel any contract.
There are NO non-profit fee waivers. Call 410-778-1948 or email
*A refundable $150 security deposit is required at the time of application.
All programs at the Kent County Community Center require a Facility Access Card for patrons twelve years of age and older. To mail–in or drop off a registration form, please download the registration form here. (unless there is a registration form listed with a specific activity)